Bookkeeper/Office Manager

Cambridge, England, United Kingdom Full-time

Bookkeeper/Office Manager

Be an integral member of a team that designs and implements strategies that enable technology to improve millions of lives.

Overview

Simprints builds cutting edge technology for some of the poorest and most challenging environments on earth. We are working at the exciting interface of biometrics, technology and international development: changing the status quo in the way NGOs and governments deliver vital services like vaccines, health care, finance, and emergency aid. Working with mentors from top companies like Google and the World Bank, we have designed and developed a fully integrated identification system that will reach at least 2.5 million people by 2021.  

We are looking for a Bookkeeper & Office Manager with outstanding organisational skills to complete our monthly accounts and keep our office running smoothly and effectively. You are a highly-motivated, friendly and dynamic individual with a capacity to stay curious. You have demonstrated an ability to manage multiple projects with exceptional attention to detail. You will think up opportunities for new ways of working that will drive scale, efficiency and growth for the whole team. An inspiring passion for efficiency and organisation as well as the ability to effectively communicate will be essential.

Why work for Simprints?

  • Be part of a team that designs and implements technology that affects millions of beneficiaries.
  • Work flexible hours. More efficient late at night? Better before the sun rises? That’s fine by us. We are looking for people who get the job done, not for people who work between 9am and 5pm.
  • Unlimited paid time off.
  • Fieldwork around the world.
  • Fun, fast-paced Scrum culture.
  • Quarterly ‘Lego days’ where you can work on any project you want.
  • Wellness budget for things such as gym memberships or meditation courses Free healthy breakfast and snacks.
  • Coolest office in Cambridge (it’s a 14th-century castle!) with additional flexibility to work from our London office too.

Requirements:

At Simprints you will be working within a cross-functional team of passionate engineers and development professionals focused on different aspects of designing our products and deploying them in the field. Therefore, a deep-rooted commitment to collaborative problem solving and high quality communications is critical.  Past experience with the requirements below, and the genuine desire to develop world-class skills, are the ideal fit.

Technical Skills:

  • AAT qualified (or equivalent) with experience in managing all books of account and maintaining proper records as well as producing first draft monthly management accounts.
  • Experience in using Xero accounting software is desirable.
  • Demonstrated ability to plan, work, and deliver towards objectives and key results.
  • Excellent verbal and written communication skills, with the ability to present your methods and ideas.
  • Inventive new methods of office management and administration in a different, non-corporate environment.

Human Skills:

  • Intellect. You have a strong ability to connect the business with day-to-day bookkeeping to produce “meaningful” financial information and help our finance lead drive key financial decisions at monthly meetings.
  • Problem-solving.  You have distinctive problem solving skills and good judgment. You are capable of analysing problems and solving them with a well researched recommendation.
  • Attention to Detail. You understand the importance of high quality output, including rigorously detailed financial information and systems.
  • Curiosity. You have a desire to think innovatively and you understand how different perspectives blend together to create the bigger picture and context.  
  • Communication. You are able to collaborate and articulately communicate concepts, ideas and decisions effectively across many levels, and build strong interpersonal relationships with engineers, operational managers, and executives.  
  • Learning. You love learning new things, are able to think on your feet, and can pick up new tools and methods quickly.  
  • Grit. You have a hands-on, can-do attitude and have the drive to dig deep into problems to discover pain points and features from multiple perspectives, and resilience to stay focused on a project to the end.
  • Passion. If being part of team that designs and deploys technology for global health sounds exciting, we want to meet you!

What are your responsibilities?

The role will be an integral member of the team, and will report in to the Head of Talent.  You will continue to evolve and maintain the administrative organisational systems within the company, working with the finance lead to produce the monthly management accounts, ensuring that there are sufficient resources available to meet the organisations priorities and options. In your role as  Office Manager, you will develop, implement, and evaluate strategic plans to support the rest of the team. There is opportunity to grow within the organisation. For the right candidate this could mean the potential to take on additional responsibilities depending on the needs of Finance and Talent Operations, and the wider organisation.  Your responsibilities will include:

Bookkeeping:

  • Producing first draft monthly management accounts including fully reconciled balance sheet for the finance lead in preparation for monthly Finance Meetings
  • Ensuring proper administration of Simprints’ financial affairs, and assisting the financial lead on budget and financial planning strategies
  • Day-to-day management of the company’s various bank accounts
  • Managing of all books of account and maintaining proper records including processing all invoices, payments, receipts including employee expenses, debit and credit cards
  • Ensuring effective control and management of Simprints’ income and expenditure in order to provide meaningful, accurate, and timely management accounting information to team leaders
  • Ensuring all financial control systems, cash handling procedures, and other internal policies are followed by members of the team
  • Preparing information for financial reporting of various grant claims
  • Ensuring effective administration of Simprints’ taxation- PAYE, NIC, VAT, and R&D tax credits
  • Run payroll, and stay up to date with any changes or benefits agreed with the Talent team.  The long-term aim is to outsource payroll, so the responsibility will shift to maintaining effective relationships with our outsourced payroll provider

Office Management:

  • Formulating and implementing processes for the control and safeguarding of Simprints’ office equipment and materials
  • Leveraging a strong knowledge of the company’s backend organisational systems and company policies to be a point of reference for everyone else on the team
  • Keep office supplies organised & up to date
  • Uphold office utilities- cleaner, gardener, gas & electric, etc.
  • Make and maintain company insurance, property inspections, and filing of other important documents and certifications.
  • Collaborate with Talent Operations to create an awesome working environment.
  • Provide ad-hoc support to different squads (eg Project Operations) in the run up to field deployments

Apply for this opening at http://simprints.recruiterbox.com/jobs/fk01sl5?apply=true